Progressive Option Support Services

Part Time Administrative Office Assistant

Hoboken, NJ
Part Time
Mid Level

We are seeking a highly organized, proactive, and adaptable Part-Time Administrative Office Assistant to support day-to-day studio operations. This is an in-person role with the opportunity for long-term growth and development within the company.

This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys wearing multiple hats, and takes pride in keeping operations running smoothly behind the scenes. The ideal candidate is detail-oriented, resourceful, professional, and passionate about creating a welcoming and organized workplace experience.

Responsibilities includes but are not limited to:

  • Welcome new hires and lead in-studio tours, creating a warm and organized first impression
  • Support the Events Team with administrative coordination and logistics
  • Manages mail and deliveries
  • Does local drop-offs, postings
  • Prepare the studio for client visits, ensuring the space is clean, organized, and presentation-ready
  • Partner with the Virtual HR & Payroll Coordinator to assist with in-person tasks
  • Manage and order office supplies as needed
  • Provide administrative support to leadership, including the CEO, COO, CFO, Studio Manager, Event Producers, and Client Development Director
  • Assist with team celebrations, employee engagement activities, and culture initiatives
  • Help maintain smooth daily operations and support additional administrative tasks as needed

Qualifications
  • 1–3 years of administrative, operations, or related experience preferred
  • Experience in a fast-paced, client-facing, or creative environment is a plus
  • Highly organized with strong attention to detail and excellent time management skills
  • Proactive, resourceful, and able to problem-solve independently
  • Ability to manage multiple priorities in an evolving environment
  • Strong verbal and written communication skills with a polished, professional presence
  • Positive, team-oriented attitude with a willingness to support various departments
  • Comfortable using Google Workspace (Docs, Sheets, Calendar), AI tools, and learning new technology systems
  • Ability to handle confidential and sensitive information with discretion and professionalism

Compensation & Schedule
  • $25–$30 per hour, depending on experience
  • Part-time schedule: approximately 20–25 hours per week
  • Monday through Friday, 9:00 AM – 1:00 PM
  • Consistent in-person weekly schedule
  • Some flexibility may be required based on client visits, events, and team needs

Benefits:
  • Training and professional development opportunities

If you are organized, adaptable, and enjoy supporting a collaborative and creative team environment, we encourage you to apply.

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